10 Ideas for an Eco-Friendly Event or Wedding

Boutonniere design by Studio Sprig. Flower Farm Southern Pines at Cornerstone Farm. Photography by Karmapants

There is so much that goes into planning any event large or small, and remembering to keep things simple and reduce your carbon footprint may be your most difficult challenge. Did you know that the average wedding produces a massive 400 pounds of garbage and 63 tons of CO2? It's not surprising to me, having worked in the industry for over 25 years, but it is disappointing.

The good news is that there are many eco-friendly ideas you can implement when planning your next event if you don’t want to contribute to that excessive waste. Whether it's your wedding day, or just a big day celebration, always considering your environment and your carbon footprint is very important.

First, try breaking your event down into manageable bites by making two lists: "must-haves" and "can live without". You'll quickly find that it's not as difficult as you may have thought and sorting now helps to simplify everything later. Here are ten things to closely consider when planning your day.

1. Consider a Micro event

When creating your guest list, remember it's quality, not quantity that matters. Good news, some of the most special events are very intimate affairs. Although the word micro doesn't only have to describe your guest list, there are plenty of ways to "Go Micro" for the environment, and still have a sizable guest list.

2. Hire an event Planner

At first, an event planner, 'day of', or coordinator might seem like an extravagance that you can't afford, but hiring an event or wedding planner may prove to be your best decision overall, and here's why. Planners plan all day, every day. They know the venues, the entertainment, and all of the little idiosyncracies that might trip you up along the way. They can save you a lot of time, wedding waste, aggravation, money, and especially all that running around. So don't rule them out before you begin. Consider your location, time availability, and energy level. Where are your efforts best allocated?

Venue Hotel Du Village. Flower design by Studio Sprig. Flower Farm Cultivating Joy Flowers. Photography by Elle Studios

3. find A Beautiful Venue

When hunting for a venue, it's a good idea to open your eyes wide and focus on everything, not just capacity and catering options. Look in every corner of the interior, entryways, hallways, bathrooms, and outside in the gardens, parking lots, and all around the grounds where your guests may wander. Take it all in, because this is one area you can really save a bundle.

We all know what it can cost to decorate an empty social hall, school, or ill-styled restaurant. Sure, the price may be fine and they may provide you with tables and chairs, but is that enough? Chances are you'll need to provide all of your own linens, centerpieces, flower embellishments, arches, favors, candles, and sometimes even food. The list can go on forever. But some more inclusive venues provide most of those things and provide you with the proper ambiance that wipes all of the other items off of your list.

Take this gorgeous barn, for instance. It belongs to a good friend of mine and requires minimal embellishment to make it really pop for a small-medium event.

A micro-event at Southern Pines at Cornerstone Farm.

Beautiful venues really focus on visual impact. When touring, take a good look around outside because so many venues have beautifully landscaped grounds and gardens that need no embellishment at all. The decore is built-in. In fact, adding decor can actually take away from the natural beauty that is already there. In some cases, you can host your entire event in a garden space and not need to purchase anything to enhance the event. The flowers and greenery are already all around you! And be inquisitive, many venues today offer a room full of rentable decor, candle votives, large flower planters, and other items for your tables Some even offer these items to customers free of charge. Always ask the venue coordinator, you may be surprised by what they already have and are willing to provide. This is always a better option than buying everything new if you are only intending on using it for one day.

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Flower design by Studio Sprig. Flower Farm Southern Pines at Cornerstone Farm. Photography by Littlewing Studios

Here is a peek into Cassia & Justin's green wedding on a beautiful farm property in East Greenville, PA. The wedding took place during covid and the couple did a wonderful job creating a micro event that mimicked an old country wedding. After a couple’s photo session next to the barn and in the fields, everyone walked from the outdoor ceremony up the small hill to the reception which was inside a glass-enclosed mini barn. Most guests stayed overnight on the property at the Inn, just a few steps away. The reception decor was simple and consisted of buckets of fresh flowers and herbs which the bride and maids placed onto three unique micro cakes and into small glass bottles. Photography courtesy of Littlewing Studios.

Herbs grown by Studio Sprig. Flower Farm Southern Pines at Cornerstone Farm. Photography by Littlewing Studios

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4. beg, borrow or thrift

If your event is repeated and let's say you host annually, then I'd suggest just purchasing the linens and other necessary items once, and using them as much as possible, but if renting or borrowing is available to you and that makes more sense, then do it.

Flower Farm Southern Pines at Cornerstone Farm. Photography by Littlewing Studios

When searching for vases, candle holders, or other tableware, I suggest always starting at consignment or thrift shops. Antiques are always nicer than new and giving these items a second look is commendable and very green.

I also always encourage my clients to borrow. It’s likely a friend or family member has just the thing you are looking for. Over the years I’ve created many centerpiece arrangements using cherished family heirlooms as the vessel. Delicate teacups, a vintage bottle collection, you name it. Added bonus: there’s often a sentimental story attached to these pieces and guests enjoy hearing it.

5. Host an event At Home

Don't underestimate the space you have right under your nose. This idea always scares people, but using your own home is an easy way to reduce your costs tremendously if cost is a concern. You do not need large furniture or vast spaces to entertain at home. Honestly, I've hosted many events here on our farm both outside in the yard, and inside in our four small lower-level rooms. Our home is not big because it's 172 years old and the rooms were designed to keep people warm and close. But because we always knew we loved to entertain, we made a few good renovation choices over the years and they have helped us achieve this goal successfully.

Many of us have incorporated a patio or deck into our outdoor landscapes. These areas are always great choices for hosting a warm-weather event. I've hosted many events on our very small deck with a round iron table that only seats 4! Truth be told I bought that table at a yard sale, 23 years ago. No matter, because it still works great and when I need more seating, I just add smaller cafe tables, benches, and bars made from old barn doors (all purchased on the Facebook marketplace) to accommodate guests. Miscellaneous ensembles can make our deck look like an eclectic cafe and I'm okay with that vibe.

As for the lawn space, I try to use most of that too. If our event is larger and I need lots more seating, I just rent long tables and chairs from our local rental store. They rent for the entire weekend so I can sometimes squeeze two parties out of one rental. It's relatively inexpensive to rent and very easy because I do not have to worry about storing anything.

6. Stay Local

Choose your event space or wedding venue wisely. The environment is always impacted by where you chose to host. If you want your guests to fly to a destination wedding, for instance, this will undoubtedly affect the sustainability of your event. But driving long distances may as well. There are creative ways you can keep everyone local so they almost don't need to travel at all.

Source: The Knot

Take for example the New Orleans Second Line Wedding Parade, a brass band processional tradition that predates the Civil War. Modern couples incorporate this historic custom into their wedding to give homage to their New Orleans roots. In this tradition, the brass band leads guests on foot from the wedding venue to the reception venue. Now, you'd need for your venues to be near enough, but even if you don't hire an escort band, you could incorporate an eco-friendly l between-venue walk, also popular with rural weddings long ago. And if you have a family member with limited mobility, come up with a cherished way to honor them in your foot parade.

7. eco-conscious sourcing

Casual Biodegrading

If your event calls for more casual, disposable serving products like plates, utensils, and napkins it's best to always choose biodegradable materials instead of plastic. Not only will you have less waste, but you won't contribute to the pounds of trash that most events do.

But don't worry going green does not mean you are not limited to paper goods. There are so many sustainable options today. Below I’ve compiled a list of natural sources with links to compostable dinnerware you can order for your next event. I hope you find a sustainable alternative that fits your style.

• Palm Leaves

• Compostable Wheat

• Bamboo

• Sugarcane

Photo courtesy of Maggpie Rentals

Glamorous Renting
Consider renting fancy dishware and glassware instead of buying everything. This opens up the door to an extra level of glam, while still impacting the environment in a positive way.

And did you know you can easily rent almost anything you need? For instance, the seating ensemble above, and many others can be rented from Maggpie in Boyertown, PA. If you have an empty space to fill or just need an interesting backdrop, shop the exact look you want and rent it! Here is a list of other beautiful and off-beat rental options you may not have known about.

• Love and a Truck Co.

• Fox and Finch

• Lovebirds Vintage Rentals

Design by Studio Sprig. Handmade Paper Porridge Papers. Eco-Conscious Printer Bucks Digital. Twig from backyard.

Sustainable Stationery

When considering your event stationery needs, it's best to always use recycled or handmade paper and nontoxic inks - or search for sustainable or eco-friendly graphic designers and printers like Bucks Digital, in your area if you are not the DIY type. And if you love to DIY, a great paper source is Greenfield Paper Co. from California. They have reinvented the age-old tradition of creating fine paper without cutting down trees. Green Field Paper Company offers three lines of recycled papers that integrate post-consumer pulp with non-traditional additives such as seeds, hemp, coffee chaff, denim, junk mail, and garlic skins! All of their products are made in the USA and they do not use any dyes or bleach. Earth pigments are used to color the papers and all of their seed paper contains non-GMO non-invasive seeds. Or Porridge Papers, my source in the design above, whose owner Christopher once produced a single custom sheet that was sent to Martha Stewart and another order of  2.2 million pieces embedded with lettuce seeds for Kraft Foods. Using seeded and plantable paper is really cool, good for the environment, and a way to save the “memory” of your event.

8. Stay in Season

Flowers

If you choose to incorporate beautiful flowers or plants into your event design, always try to stay in season. Seasonal blooms have always been the goal of Studio Sprig for many reasons. First of all, they are much fresher and much more beautiful, in my opinion. Many times they are harvested one or maybe only two days before your event. This means they not only look their best, but they will hold up longer if you want to repurpose them afterward. Staying in season is so good for the environment because you are using what nature is already providing instead of forcing growth in greenhouses far away in climates more suitable. Here is a nice guide for choosing flowers by season.

Food & Drink

Building your menu around the seasons is such a smart idea. Tomatoes always taste better in summer. We all know this. Staying in season and trying to use local farms eliminates the need to transport food long distances at great cost. Most chefs would jump at the chance to create a menu with only seasonal ingredients, and if you are preparing the food and drink yourself, here are two helpful books.

9. Grow Your Own flowers

When it comes to your event or wedding flowers, there are plenty of sustainable flower farmers you can choose from. Some of them have designers on the premises while others contract the service.

Another good option might be to plan ahead and grow your own. This is much easier if you're planning a micro event or a larger event with less need for custom flowers and greens. But if you or someone you know is an avid gardener, this endeavor could be very rewarding. If you do decide to do this, however, I’d recommend a backup plan just in case. Weather and pests are obstacles to be aware of. This book by Floret’s Erin Benzakein is a well-organized guide to growing your own.

Ann Hayes of Southern Pines at Cornerstone Farm gives a tour of her dahlia fields.

And did you know you can also hire local farmers to grow flowers for you? I work with several growers willing to do this if they have enough lead time and can grow what the event requires in the correct season. And when local farmers grow your flowers you have the peace of mind that the job will get done right and if they do run into a problem on your special day, they are most likely to have a surplus of other varieties for you to choose from and/or the connections to get what you need.

Cool idea: Hosting a tour of the flower farm growing your event flowers is a unique way to bring a small group from your event together. It’s a fabulous setting for an outdoor bridal shower or with this tour you can create an educational precursor for an eco-friendly fundraising event.

10. Donate whenever possible

Food
One great way to avoid a lot of food waste after your catered event is to donate your leftover food to a local church, animal shelter, food bank, or homeless shelter. You'd need to follow food safety guidelines of course and ask your caterer if they have a process in place for this already, but if they do not here are some links that may help you find what you are looking for.

• Feeding America: Looking for a Food Bank near you

• Great Nonprofits: Looking for a Homeless Shelter near you

• Humane Society: Looking for an Animal Shelter near you

Decor & Flowers
Donations of decor are also appreciated greatly. Perhaps you know you'll never use 200 votive candle holders again or you just don't have space for the 25 vases you accumulated. There's probably a bride out there somewhere who would love to recycle your glass jars for you. Or maybe some local hospitals could use a few fresh floral arrangements for their lobby this week. One of the easiest ways to resell your lightly used decor is on the Facebook marketplace.

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Flower design by Studio Sprig. Flower Farm Detweiler Homestead. Photography by Taylor Cotilla

Enjoy this glimpse of Lindsay & Jordan's late summer wedding. Lindsay requested a pure white, sustainable bridal bouquet so I chose to work with one of my local favorites, white lisianthus. These focal flowers were grown on the reputable Detweiler Homestead Farm originally in Telford, PA, and they were accented with greens harvested from Bloom Flower Farm, originally from Hilltown, PA. A bridal, one bridesmaid bouquet, several boutonnieres, and cake flowers were the complete floral order for this beautiful, micro event.

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A Great Way to Help Kids with Cancer (PENN STATE)

The Four Diamond hand symbol is seen a lot at THON.

WHAT IS THON™ & FOUR DIAMONDS?

THON™ is a student-run dance marathon philanthropy committed to enhancing the lives of children and families impacted by childhood cancer. This unique fundraising event is a great opportunity for all Penn State students to interact with local businesses, local restaurants, and other community members. THON™ raises money all year and its culmination is a February weekend dance marathon at Penn State’s Bryce Jordan Center in State College, PA. The proceeds are distributed to The Four Diamonds Organization.

Four Diamonds is an organization founded by Charles and Irma Millard. Its mission is to conquer childhood cancer by assisting children and their families through superior care, comprehensive support, and innovative research.

Charles Millard, found of Penn State’s THON.

Why Was The Four Diamonds Created?

Christopher Millard, son of Charles and Irma Millard, was 11 years old when he was first diagnosed with cancer. Shortly before he lost his three-year battle with cancer, he wrote a story about a great knight who sought out the Four Diamonds of courage, wisdom, honesty, and strength, in order to be released from the grips of an evil sorceress. These four diamonds symbolized the attributes that Christopher’s family believed were necessary to overcome cancer. The Millards formed this organization to honor their son and to help many other kids diagnosed with cancer.

Since its creation in 1972, Four Diamonds has helped more than 4,800 children and families and supported a diverse platform of childhood cancer research at Penn State Hershey Medical Center and Penn State College of Medicine, seeking improved treatments and cures to benefit kids around the world. Please read more about Christopher and the history of THON™ that I sourced from their website.

FTK (For the kids)

When at THON™ there is a good cause catchphrase you’ll want to remember: FTK or For the Kids. It’s written everywhere, on t-shirts, and signs, and it’s even painted on many faces. I just love this simple phrase because it says it all. 

Each Organization participating in THON creates their own grand signage for the arena. My own Sigma Kappa sisters teaming up with Fiji above. (PROUD SIGMA)

The Thon organizations

Every greek organization, as well as many other notable organizations at Penn State participate in the weekend and raise money all year for THON™. Club Ultimate Frisbee and Science Lion Pride are just two of the organizations available to students so they can get involved. There are three pages of organizations to be exact and here is a link if you’d like to explore what organization jives with you. Thon Organizations. 

Navigators, a Penn State Christian Organization hosting a fashion show FOR THE KIDS with cancer at THON. Photo courtesy: Thon Blog

THE BEST WAYS TO INSPIRE WITH CREATIVE SIGNAGE

One way to inspire a friend who is dancing or working at THON™ is through your gift of creative signage. When you stand anywhere in the arena you can’t help but be overwhelmed by the unique and beautiful signs, shirts, hats, and costumes created by all the participating student organizations and committees. They really are something. Some focus on their sponsored kids, while others light up their grand letters. 

The faces of THON children sponsored by this particular Org.

Signage can be powerful as seen throughout the arena during THON.

Pale blue lights enhance the THON Lionette sign.

A GREAT OPTION, JOIN A COMMITTEE

If you’re a student at Penn State I bet you’re wondering how you can join a committee. I want to join a committee and I’m not and never was a student at Penn State. Go here to join a committee, applications are available to all current students. My oldest daughter served on both the Merchandise and the Rules and Regulations committees, My son participates each year with his fraternity Phi Kappa Tau and for the organization OHANA, while my youngest daughter served on the THON Technology Committee and this year is excited to volunteer with Dancer Relations. That’s a great committee because Dancer Relations writes and choreographs the THON-specific dance song played every hour. The students in the stands and all the marathon dancers follow the on-stage Dancer Relations Line Dance Captains as they dance to a song that is set to motivational chants and annual current events. The new and unique choreography is taught by the students on stage in the first hours of THON™, until the final hours when everyone has it committed to memory. The dance is performed every hour on the hour as a way of waking up the dancers and garnering active participation & loud cheers from the audience.

2022 Line Dance Leader Jess Romito. Source: Onward State Blog

PRO TIP: WHAT TO EXPECT WHEN YOU GO

If you decide to take a day trip or spend the entire weekend in State College experiencing THON™ for yourself you will have a great time. THON™ begins at 4 pm on Friday. But I would recommend arriving by mid-afternoon so that you can see the Parade of Dancers walking to the arena. We had special behind-the-scenes knowledge that this was a must-see and I am so glad we did. The line stretched way beyond my photo above and the roar from the Nittany Lion student cheers was incredible. The Dancers are in white, walking through the middle. Talk about school spirit - this was the BEST.

THON’s 2022 Parade of Dancers lining up outside the Bryce Jordan Center at Penn State University.

THON™ is free to the public and when inside, you will be instructed to stand all weekend. There is no sitting inside the arena out of respect for the Dancers and of course, For The Kids. So prepare for that, it’s not easy but compare that to their battle with cancer and you get through it. The good news is that you will be entertained for 3 whole days and 2 nights. You’ll hear motivational speakers and see more than one live event. They usually bring in a big-name band in the middle of Saturday night in order to keep the dancers awake. It draws the cheering section students out of bed and keeps everyone pumped with energy! You can come and go as you please, but there may be times throughout the weekend when admittance is limited due to space. One of those times is Sunday afternoon for the Family Hour (when the THON™ families come out on stage and tell their stories) which is such a great idea. This gets everyone emotionally involved. It's followed by the big $$$ reveal. This is where the students come out on stage and reveal the amount of money raised over the course of the entire year. So be sure to get in there earlier in the day because these are not to be missed.

Club Cheer performs at THON 2022. My daughter Kate is the far right flyer in midair. (PROUDMOM)

You’ll see funny skits and live performances by Penn State's sports teams and clubs and be brought to tears by heartwarming family stories. My daughter Kate performed for many years with her PSU Club Cheerleading Team. Her performances were usually at 3:00 am and yes, we left our warm hotel on those cold Pennsylvania, February nights to see her perform because that’s what parents do. She’s the mid-air flyer on the right in this photo above. We are very proud that she raised money and entertained the dancers for so many years at Penn State. The acts and performances run continuously, 24/7 for all 3 days to encourage the dancers and the dance motivators to keep going. An interesting note: each dancer is assigned several dance motivators to help them all weekend. A detail that I just love.

Dancer, Caitlin Geaman, my daughter’s roommate, dances in 2022 despite a severe leg injury for which she received periodic Physical Therapy all weekend. FTK

Alex’s miracle Story

Alex Miller, on the far right of the photo below, is my dear friend, Jackie’s only son. The two of them have been attending THON™ for over 23 years, ever since Alex was diagnosed with Lymphoblastic Leukemia in 1999. At that time he and his entire family were taken in and sponsored by the Phi Gamma Nu service fraternity at Penn State. For Alex’s entire time battling cancer, the THON™ Penn State students from Phi Gamma Nu visited Jackie’s home bringing snacks, gifts, and entertainment for Alex. Four Diamonds provided them with a social worker at the hospital and paid all of Alex’s medical bills not covered by insurance. They also provided gas and food vouchers while Alex was in treatment so that Jackie could leave work and help him. Four Diamonds created a child’s playroom outfitted with toys, books, and games for families staying at the Hershey Medical Center. Jackie remembers there was an activity planned each day for the kids like music therapy, bingo, and even visits from local sports heroes.

I’m happy to report that Alex won his fight with cancer and made a promise to his mom that he’d pay it forward one day by attending Penn State's main campus and joining Phi Gamma Nu. During his time at Penn State, Alex held several leadership roles within the fraternity and even went on to represent them as their THON™ Dancer when he was a senior in 2020. Beautiful.

Ping Pong at Cedar Crest Middle School’s Mini-THON.

SPRING FUNDRAISER IDEAS FOR YOUNGER KIDS

A Four Diamonds Mini-THON® is an effective way for middle and high school students to round out their school year with some unique fundraising activities. Mini-THON® gives students K-12 and their family members, as well as the local community, an easy way to be empowered in the fight to raise much-needed funds to conquer childhood cancer. Getting involved with their school community promotes teamwork, creativity, and school spirit and can raise a lot of money For the Kids. This is a perfect opportunity for students to learn how to manage large groups, recruit volunteers, run a silent auction, design an obstacle course, charge admission, sell raffle tickets, and come up with new creative ideas to raise additional funds with their own custom fundraising campaign - all on school grounds. And it can turn into a wonderful community event.

My very own nephew, Noah Bensing, lead his spring season Mini-THON® at Cedar Crest Middle School in Lebanon, PA last year. Noah was responsible for planning all of the games which students play in the gym after school until 8 pm. He was determined to raise the most money the school had ever raised. There was a small entry fee of $40 per student which they raised on their own through sponsorships, extracurricular activities, as well as the classic way, going door to door. Local vendors pitched in providing refreshments for the hard-working kids.

Last year, when Noah attended THON™ at State College for the first time he was emotionally moved far beyond words. Nothing could prepare him for seeing the huge Bryce Jordan Center filled to capacity with dancing, singing, and cheering undergrads all weekend. Noah learned from Penn State's social media pages, took lots of his own photos and purchased memorabilia on his visit, and created a presentation full of new ideas for his peers in hopes of inspiring a winning team of students who would join him in creating a viable fundraising goal. Visiting THON™ was a good idea because last year Cedar Crest Middle School's fundraising efforts resulted in $46,000 and since they first began mini-thoning they’ve raised over $302,825! FTK

the last lovely hours

Sunday morning drags itself in after a very long and grueling Saturday night. Remember everyone in this arena has not been able to sit down since Friday afternoon. This is true for all of the dedicated dancers but also for the arena full of working students, and families assisting them with loud cheers of positivity, shoulders for learning, and endless sprinkles of inspiration. It’s best to get to the arena by midday Sunday because you won’t want to miss the Family Hour and the Big Reveal at the very end. It’s powerful. And if you can’t make it to State College for this great cause, don’t worry because all of THON™ is available via stream at thon.org

THON 2023

This year THON™ is scheduled for Feb 17, 18, and 19, so this is the perfect time to get involved. I booked my hotel room months ago. It’s probably the most moving weekend I’ve ever experienced in my life and of course, all of my own kids work THON all weekend so I wouldn’t miss it for anything. I feel so honored that my friend Jackie introduced me to this in 2019. I’ve been coming up ever since.

Last year we invited extended family and friends and because of what he witnessed my nephew Nick, a high school junior decided that Penn State was definitely for him - pretty much on the spot. There really is nothing like the profound love, generosity, and joy you feel at a THON™ weekend. If this blog moved you, and if you are able, please make a small donation here: Donate To learn about the families who benefit from THON read this: THON family stories. If you or someone you know is battling childhood cancer and might benefit from becoming a THON™ family, check out this link. If getting involved with a non-THON™ weekend event is more your speed, check out this link. It shares ideas like 5k runs, and other things happening all year long. If you own a business and want to contribute financially here’s the link for you. And if you are one of the 750,000+ Penn State Alumni, here are some ways you can contribute. FTK

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